![]() In the following, you can see these steps in detail. Finally, you should select your preferred actions in the order you need them to be executed. Then you must define the conditions based on your needs. ![]() First, you should select that if all the conditions must be met or even satisfying one of the conditions would be enough for the filter to trigger the action. However, filters can be also applied to the existing emails by running the filter against a specific folder.Ĭonstructing a filter rule consists of three main parts as follows. Changes to filter rules are saved immediately and the filter will be applied automatically to all new incoming mail messages as they arrive. The actions are executed in the order of their appearance. You can also choose multiple actions from moving the emails to specific folders, tag or marking them, delete, or redirect them, although in multiple actions the order is important. For example, you can filter an email message that does not contain a particular word. You can choose whether the email message must match all conditions or just meet any one of the listed conditions. The order of the conditions is not important. For example, if someone sends you email messages from more than one email addresses and you want to direct all the messages from the person into one folder, you can create one filter that has two conditions, one for each email address, and one action to move the email messages to the same folder. A filter rule can contain one or more conditions. The actions will be triggered when an email message meets the conditions. In Zimbra, a filter rule consists of one or more conditions and one or more actions. ![]() *The screenshots show the Zimbra OSE interface with the Zextras Theme. Leave the Do not process additional filters checkbox checked if this is the only filter to be run on messages that meet the conditions of this filter.This prevents the application of any additional filter rules to email messages that match the current rule The Do not process additional filters action should be the last action within each filter rule. Check Do not process additional filters, if this is the only filter to be run on messages that meet the conditions of this filter.Click the + button if you need to create additional actions.Select Incoming Message Filters or Outgoing Message Filters.Click the Filters on the left to open the filters window.Go to the Preferences tab on the main toolbar.Put it simply, with email filters you can create matching rules to filter your email messages, both for incoming messages and emails you’ve already received. The emails can be classified by different conditions such as sender’s address, subject, or message content. In this example, the action is moving emails into different folders and the condition would be the sender addresses.Įmail filters primarily help in managing, categorizing, and organizing the incoming email messages and removing spam, collateral spam, and viruses based on your specific needs. For example, it can separate the incoming emails into different folders based on the address they have been sent from. Generally speaking, an email filter is a program that performs a specific action based on specific conditions. For example, to ensure that outgoing emails comply with the appropriate rules and policies of a company. A less common use of email filters is to inspect the outgoing emails. Another useful usage of email filters would be applying tags to emails and forwarding mail messages. This way you can make sure your inbox is clean and well organized, therefore you’ll spend far less time manually cleaning up your email inbox and more time being more productive. Similarly, you can define spam filter rules to keep the junk mails away from your inbox. For example, you can find all emails you receive about a certain project in the relevant folder simply by creating a filter rule to move any message with a subject containing the project’s name to the correct folder. Email filters help you to better manage your emails.
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